What is the ERP?

• Enterprise Resource Planning, or ERP, is a type of software that organizations use for day-to-day operations, such as finance, budget and employee compensation management. The ERP consolidates systems including student, budget and employee information/data. This means all essential organization functions are within one main system. 
  Austin ISD selected Frontline Education as its public education vendor for the ERP. Bringing online this new system provides AISD with one that is simple, standard and secure.
  Our staff has worked for the last eighteen months to assess, design and deploy this system across the district. Our goal is to make this transition as simple and efficient as possible. Feel free to email erp@austinisd.org for more information.

Why is AISD changing systems?

• There are many reasons but the three main ones are to achieve:
  1. Simplification. To ensure processes are easier by streamlining systems, processes, and user access to information.
  2. Standardization. To make systems consistent and equal by redesigning systems and processes to align with best practices in K12 public education.
  3. Security. To ensure systems and processes provide the highest degree of security and protection of district information.

Why were the Kronos Time clocks replaced with new time clocks? 

• As the district moves towards a more holistic ERP solution, instead of individual products within each campus, we found that our Kronos clocks no longer supported our goal of offering a single integrated platform. We retired the Kronos clocks and implemented new time clock devices to work with the new ERP Frontline services.

• Additionally, Kronos clocks will remain operational through June. When staff return for the new school year in July and/or August, hourly employees will use the new time clocks, which will go live on July 1. To help us prepare for the new system, we ask that leave requests not be submitted in Kronos after June 30. Additional information and training materials will be distributed closer to the July 1 launch date. Any absence after July 1, 2023 will need to be entered in the new ERP system. 

What are some of the benefits of tracking employee time with the new time clocks?

• With the time and attendance tool, K-12 organizations can electronically capture employee time, easily approve timesheets, automatically apply unique payroll rules, and streamline the payroll process.

• This means that Austin ISD will be able to do the following

  • Save hours spent managing employee time

  • Eliminate the need for spreadsheets or paper timesheets

  • Improve compliance with labor laws and bargaining agreements

  • Increase accountability and control labor costs

  • Ensure accuracy when running payroll

  • Enhance security for every campus and the district

​​​​​​​​​​​​​​​​​​​​​How do the new time clocks and tracking employee time with the Frontline Absence & Time system help your district save money

• Labor costs can take up 70-85% of the overall budget for a standard school district. On top of that, the average organization loses 1.2% due to payroll errors/inaccuracies resulting from inaccurate timesheets or mistakes made by manually entering data into systems. The ERP solves these problems by electronically capturing employee hours, automatically calculating and processing payroll rules, and integrating with the district’s payroll system.

​​​​​​​Are biometrics (thumbprints) required to clock in/out on the new time clocks?

• No. Biometrics are not required. Although you may notice a thumbprint feature on the new time clocks, this method will not be utilized.