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Board Policy GKD (Local) permits public use of school facilities by non-school groups for educational, recreational, civic, or social activities, when these activities do not conflict with school use or Board Policy.  Non-school groups are organizations other than school-sponsored groups (e.g., student clubs, school teams) and school support groups (e.g., PTAs, booster clubs).

Procedures

  1. Organizations  requesting use of school facilities must  submit a Building Use Application to the school principal or designee for approval and signature three weeks prior to the date of the event.
  2. The following requirements for organizers and individuals involved in temporary food service operations in Austin and Travis County:
    • An AISD Food Services employee MUST be present if AISD kitchens are used.  If any food not prepared in an AISD kitchen will be served, a Temporary Food Event Permit must be obtained from the Austin/Travis County Health and Human Services Department (application attached).
    • Contact the Food Services Manager at your campus at least 10 days prior to event.  For large events, it may be necessary for the event organizer to meet 1 month prior to the event in order to properly plan food and sanitation facilities.
    • Complete and submit the Temporary Food Event Information Form.
  3. Principal approves or disapproves the request and forwards the application to the Dept. of School, Family & Community Education/Facility Use at Baker Center, Suite 205. 
  4. Principal makes custodian, utility and other arrangements necessary to support the facility use request. 
  5. The Dept. of School, Family & Community Education sends the applicant written notification of the approval or disapproval of the facility use request with an invoice outlining payment due to cover cost of event. 
  6. Policy requires all building/custodial fees be collected in advance so the AISD budget is not negatively affected.  Payments received are deposited in the District’s general fund.  Fifty percent (50%) of the Facility Use Fees are rebated to the campus.