00:00
>> DREW JOHNSON: OKAY. WE'RE LIVE AND GOING.  
00:01
YOU CAN BEGIN, LORI. >> Lori Moya:  
00:03
WE'LL CALL THE MEETING OF THE Community Bond  Oversight Committee Meeting to order at 6:02 p.m.  
00:12
We don't have a quorum, so we will move on. Through our agenda.  
00:17
We have no public comment for today. And Sara, do you want to  
00:23
go over the best practices? >> SARA O'BRIEN: Sure.  
00:29
Bonds communication team.  
00:31
We do want to remind you, we do have closed  captioning available for this meeting.  
00:38
If you want to access that, can you hit the closed  captioning button on your courtroom screen.  
00:43
As always, we'd like to remind  everyone that this is the first  
00:48
committee to adopt virtual meetings and  so we really appreciate ya'll's patients  
00:52
over the last year and thank  you for going virtual with us.  
00:57
If you haven't already, we encourage to you rename  yourselves so that we see your first and last name  
01:02
on the participant list and we also encourage  you to turn your video on so we can see your  
01:07
faces and know who's speaking and we'd  also like to also remind everyone, to  
01:13
mute your microphone F you're not speaking, that  wake we don't pick up any background noise, and we  
01:21
are also live streaming this meeting to YouTube,  and, it will also be recorded and posted online.  
01:30
We encourage everybody to participant  by raising our virtual hand.  
01:35
You can do that on your participant  list or by hovering over your Zoom  
01:40
screen and just raising your an. I'll be working with lore and he Cheryl  
01:43
to make sure we do hear from everyone who  does have a hand raised and then finally,  
01:49
just a reminder, the chat is disabled during this  meeting because we don't have any public comment.  
01:56
So if you do need to speak  up, please raise your hand.  
02:01
With that, Lori, I'll turn it back over to you. >> Lori Moya: Thank you.  
02:06
Item number 5. Committee operations.  
02:10
So did we have any committee  meetings during the last month?  
02:16
>> DREW JOHNSON: So we didn't have any ad  hoc meeting after our previous meeting.  
02:22
Diwant to follow up.  
02:23
We had three kind of subject  areas I wanted to check in on.  
02:28
It was the committee and reporting. We had met before the previous meeting.  
02:34
HVAC and targeted projects and discussion  about some Hub ad hoc meetings to take place.  
02:40
Wanted to see if there was any reason to  schedule on for the near future, and any  
02:43
comments from members. >> Lori Moya: Regarding the  
02:50
possible Hub subcommittee, we are not  going to establish that at this time.  
02:56
The tri chairs have a meeting  scheduled with the superintendent.  
03:01
It was scheduled for yesterday  and got rescheduled.  
03:05
So we're not having that  meeting until later this month.  
03:08
And we're also going to discuss the issue of Hub  with the Board officers and get their feedback on  
03:18
the direction that they want us to go in. So for that reason, we're not going to  
03:23
be appointing or establishing a  Hub subcommittee at this time.  
03:28
As for the other committees,  I don't know if there's any  
03:32
reason to have any additional meetings. I haven't heard anything from anyone.  
03:38
Mark? >> Mark Grayson:  
03:42
Okay. Space bar doesn't work.  
03:43
Yeah, I don't think we need one  on the reporting, just yet.  
03:48
I think the team has done  a fine job to sort of shake  
03:52
should have this out and I think we need to let it  ride for a month or a few, to see how things go.  
03:59
>> Lori Moya: Great. Thank you.  
04:00
An Dre. Dr.  
04:04
I think for the H vac and targeted committees,  we'd like to meet in the next month to talk about  
04:11
a few additional questions we put together,  but we wanted to make sure to get those  
04:16
questions to staff, first, so you could look at  them, so staff could look at them and kind of  
04:24
come with any material that is will be needed  and generally be prepared for that conversation.  
04:30
So that's what we're working on now. >> Lori Moya: Andre, when you prepare  
04:35
your questions, include the tri chairs  in your E-mail and then let us know when  
04:44
you're going to be having a meeting so  that if we're able to attend, we can.  
04:48
Day sure. Absolutely.  
04:50
We wee can do that. >> Lori Moya: Do Nita, do you have a question?  
04:53
>> Do neat A. Yes, I just wanted to, in general,  
04:57
I know what our conversations of course. Are there sort of high-level key points  
05:02
that you attend to speak to the superintendent  and Board about, that you can share with me,  
05:07
so that I'm looped in on specifics and  then is there any supporting information  
05:12
that I can help provide for that conversation. >> Lori Moya: Probably no supporting information  
05:22
it's autos a follow-up with our super. The questions have already been asked.  
05:26
>> Donita: Okay. >> Lori Moya: And  
05:30
with the Board officers, probably not. There of course some ongoing conversations  
05:38
over the last few months, so there's just  another conversation that needs to be had.  
05:45
But if something comes up between  now and then, I'll give you a shout.  
05:48
>> Donita: Thank you. >> Mark Grayson: Madam Chair, a quorum  
05:52
has been achieved. >> Lori Moya: Yay.  
05:55
Now that we have a quorum,  let's go back to Item number 4,  
05:59
approval of the minutes for  the April 13th meeting.  
06:04
Do I hear a motion? >> Mark Grayson:  
06:06
I move that we approve those minutes. >> I second.  
06:10
>> I second. >> Lori Moya: Okay.  
06:15
Are there any questions?  
06:18
No? Hearing none.  
06:20
All those in favor, say "aye." [Ayes]  
06:21
>> Lori Moya: All opposed? Hi, Larry.  
06:26
Thank you very much. And welcome, everybody.  
06:29
Glad you're here. We're moving on.  
06:33
Do we have any new members or  staff onboarding to share?  
06:37
>> DREW JOHNSON: We don't. L we do have new staff.  
06:42
We don't have any new members. We sent out know E-mail  
06:47
reminder of the staff roster. We have received about a quarter of those.  
06:54
Do send in a picture and a brief bio  when we do have members, so everybody can  
06:59
get to know the new members. >> Lori Moya: Okay.  
07:01
Well do. Thank you.  
07:03
So drew, you're up for the  organizational changes.  
07:06
>> DREW JOHNSON: I am now, so we have two  leadership changes that we wanted to tell you  
07:13
all B. one of them you're familiar with. One is new tote group that I'll  
07:17
let introduce himself. Jason Sanford is our new chief  
07:21
communications and community general officer. He joined us just a couple of weeks ago and  
07:26
I can believe he has a little bit of info  he wants to share about he and his family.  
07:30
Jason. >> Jason Stanford: Yes.  
07:32
Thank you. Eager to be part of this group.  
07:38
I was told to give four pictures for family  occupation, recreation, motivation, and looking,  
07:43
there seems to be a theme. Yeah.  
07:46
So family is the lower right. That's me and my two boys and my wife,  
07:51
that's a couple of Christmases ago. Occupation.  
07:55
There's not a lot school district  communications guys on line.  
08:00
But I found this really cool one. Superman, telling everyone not to be  
08:04
racist at school, which I thought was kind  of cool and also, appropriate these days.  
08:10
For recreation, back in the old days  before the playing, my family and I used to  
08:15
like to go to a lot concerts and sporting events. For motivation, that is my wife, staning in front  
08:21
of the roof there, and there is more of that  picture than I can possibly tell you so we're  
08:26
just going to leave it at that. >> Lori Moya:  
08:28
Thank you, Jason and welcome. >> DREW JOHNSON:  
08:32
Yeah, Jays, we're excite to have had you. Ya'll already know George.  
08:38
He is acting as our Interim  chief financial officer.  
08:43
You'll be hearing from him later with financial  reports but I wanted to take the opportunity to  
08:47
let you know about his new role and  congratulate him in that new role.  
08:50
>> Lori Moya: Yes. Congratulations, George.  
08:55
Didn't take long, huh? >> George Gogonas: I'm happy be r to be here,  
09:06
thanks for joining this even. >> Lori Moya: Good to have you.  
09:10
Anything new. >> DREW JOHNSON: That is it.  
09:16
Thank you all. >> Lori Moya: You're welcome.  
09:17
Okay. Item 7.  
09:19
Update on district response to COVID-19. Impact on facilities,  
09:23
bond projects and bond funds. MATIAS: I think as we move throughout year,  
09:31
as you've seen, the goal is to try to put  COVID in the appropriate place in these  
09:37
conversations and talk about the thing that are  upcoming and things that we're excited about.  
09:44
Some of the things we're working through  right now, vaccination projects.  
09:47
Ya'll heard about the large vaccination  projects at del co and burger and at Pac.  
09:51
One of the things we're very excited about, is the  opportunity we have had to partner with various  
09:56
groups and actually set up these vaccination at  many of our High Schools, middle schools and we  
10:04
intent to continue to have these opportunities and  apprise many places in our facilities to support.  
10:15
You'll see those events come B. our superintendent  and our health group has been working very,  
10:23
very hard and again, it's just another meaningful  role the organization plays for our community.  
10:30
Certainly, a lot of information around that. Additionally, also.d to communicate out  
10:34
that we have been working on and are in the  process of updating our COVID safety protocols.  
10:40
Sergeant, as we have gone through this Pandemic,  beef made adjustments with how we operate to,  
10:46
ensure there our students and staff are as  safe as possible and given where we are now  
10:51
in the Pandemic and acknowledging that we are  inviting students back into our spaces to support  
10:57
them fully, we have made adjustments and those  adjustments are under review and have gone to be  
11:03
communicated out to the overall organization. So we hear of adjustments regarding what's  
11:10
allowable and what's not. We do have a document  
11:13
that's in our open for learning, I guess overall  document and define what those changes are.  
11:22
Certainly, something that we're mindful  of, I adopt to point out, these will take  
11:26
us to then of the school year. We will be Peteing throughout  
11:30
month of June and into July, determining. Just want to make sure that everybody on the Zoom  
11:39
call understood that beef been making adjustments  and feel that we're in a very good place.  
11:43
The other thing I want to point out,  which I think goes back to a comment that  
11:48
an Dre made earlier on is  that, you know, there are  
11:52
opportunities associated with different  types of COVID funding that are available.  
11:57
The operations division, with all the information  we have, is working closely with George  
12:02
and his team to, develop a plan  around these types of improvements.  
12:06
Sergeant, George can speak more to T. we  are thinking about these opportunities.  
12:11
We're being mindful to help  make informed decisions  
12:14
and you will see activity on that front. Those aren't necessarily bond proceeds.  
12:20
But as you can imagine, those improvements  will have a an impact on future projects,  
12:24
and can either adjust or align if you  believing, within the 2017 bond program.  
12:33
So I'll pause there. George, I'm not sure if you  
12:35
want to touch on the other funding sources,  before we actually respond to questions.  
12:42
But so I wanted to provide the opportunity. >> SB3 will be a federal grant.  
12:51
So it'll come through as one time funding  but it's a pretty large lump sum.  
12:57
$156 million thereat district oversees. We have about three years to spend T. it  
13:02
is to address the needs caused by the Pandemic,  supporting teachers, instructional materials,  
13:08
adding time to the day or the year, but you  know the art that pertains to this group  
13:14
is the additional support and the facilities,  ventilation, cleaning HVAC and so the goal of  
13:21
this funding, regardless of how it's spent  is to maximize it, free up some of the  
13:29
general funds, some of the bond dollars  and extend the life of these projects.  
13:34
So use this for one time in some cases,  short-term for critical need that is have  
13:40
been caused by the Pandemic, for students,  teachers and in this case, our facilities.  
13:46
We do have to engage stakeholders, starting  from students, families, administrators,  
13:52
there's a whole list of required engagement that  we have to do before we apply for these funding  
13:59
and we, our application's due at end of July. So we are moving fast to  
14:03
identify how much we have spent. We can reimburse ourselves and how we can spend  
14:07
this $156 million over the next couple of years. >> Lori Moya: A couple of questions.  
14:13
Peck. >> Peck:  
14:15
How are we doing meeting the attendance  goal at the end of the school year  
14:20
that gets us the state money. I think they said we need to have 30%  
14:24
in class attendance by the end of the year. How are we doing on doing that, Matias.  
14:29
>> Matias: I think George is in a  better position to answer that.  
14:33
>> Peck: How are we doing on get t ing there? >> GEORGE: We fully anticipate to meet the  
14:47
full requirements of our hold harmless funding. >> Peck: What are the numbers.  
14:50
>> I don't have the numbers in  front of me as of this week.  
14:55
We were above 32 or 33% a couple weeks ago. >> PECK YOUNG: So we have exceeded it at  
15:02
least once so far? George correct.  
15:05
Pic all right. That's what I need to know.  
15:07
Thank you. Lair  
15:13
welcome aboard, George, and thank  you for touching on the ventilation.  
15:18
This question is directed more towards ma Ty as. With respect to the protocols, I know there's been  
15:24
a lot interest slash sensitivity,/concern about  air flow within the buildings, and I wondered, as  
15:31
part of the protocols, if we actually designate or  come up with a metric, to be sure that we have a  
15:37
particular quality of air flow within the rooms. When I'm thinking air flow, I'm thinking along the  
15:44
notion of within a room or an enclosure F one  was to put some type of tracing smoke, does the  
15:50
smoke linger or does it actually circulate out. That can be a proxy for some type of particulates  
15:57
but just for the general public, concern  about, if we are in a contained space.  
16:04
The building may have good air flow, but there  may be some dead spots or room that is have  
16:09
such air flow. >> Matias: Yeah, Larry, that's a great question.  
16:15
We have developed a comprehensive assessment  conducted over the course of the summer and  
16:20
really, we think about ventilation and HVAC  systems, there's the climate, the temperature,  
16:27
it's always going to be air flow and then air  filtration, and CDC requirement and the guidance  
16:32
always state that is you want to have highest  quality air, without restricting air flow.  
16:39
So there's always a balance. The older systems  
16:42
cannot operate using Murph13 or higher  filtrations because they are not set up way.  
16:48
The other thing we also need to communicate is  something that's circulates or is moving air too  
16:54
quickly can adversely impact and mobilize  things that you don't want to mobilize.  
17:02
If there's a space, it's not circulating  air properly, the thought is, okay.  
17:07
Let's go open a window the window  then taxes the over all HVAC system.  
17:11
Which impacts filtration. >> In terms of communication,  
17:16
I'm thinking more along it is lines,  we may be more well verse bod this but  
17:21
for those parents who are not very well versed and  taste occasional, I get this report from my kid.  
17:29
I may have time and may not be able to read T.  but more of a general sense of massaging to them.  
17:34
Harks we are in control. >> Matias.  
17:38
Want I was trying to get to the point, what  we're trying to do now with that baseline  
17:42
information is work with a partner to figure  out what we can actually do on a space-by-space  
17:52
information system which says okay, this space has  been reviewed and check and meets these criteria  
17:58
and ensure that we actually have the  data to support that determination.  
18:01
There are a couple of partners we're look at now. Our goal is to have that framework in place  
18:06
over the duration of the summer. And really, the goal would be, you know,  
18:10
when students come back into the space, we can  have these little cards N each room and say,  
18:15
hey, this is the thoughtfulness that  we put into ensuring that this air flow  
18:24
is doing what it needs to be doing and that  the space is sanitized up to our soilses.  
18:28
Working through that, it's taking  all-information very dense and simmering  
18:32
it down to something that's easy to know. So we're working through that now.  
18:37
But I don't have a solution in place but  Do I have a strategy and full appearance  
18:41
I've identified to work through this. >> Lair for most people, it's a real  
18:50
quick indicator that something is working. Maybe a piece of dang language rhythm make --  
18:57
>> Larry: There's movement. You know, something, at a real Simplicity level.  
19:03
>> Matias: As we think through that next  phase of the approach, maybe there are  
19:11
things that we can do, visuals that we can  include that can help tell that story.  
19:18
The converse of it, is, we're having a  huge air scrubber move throughout building,  
19:23
is adversely going to impact air quality. It's going to mobilize things that should  
19:27
be mobilized. There's always  
19:29
an education piece that has to be alongside  that piece of information or dangling --.  
19:35
We don't want to sudden the  wrong message, sergeant.  
19:36
>> Larry: Thank you. >> Matias: An Dre -- sorry.  
19:43
Lori. >> Lori Moya: It's  
19:45
all good much. >> Andre.  
19:53
If you want to join on one  of our subcommittee meetings,  
19:59
we're open to that and definitely in terms of what  you two discussed, Matias and Larry, and kind of  
20:08
rolling it into a simplified resource  that can be distributed to families,  
20:15
you know, sort of to say, here's the  due diligence that the district has done  
20:19
and here's how you're going to see that in  your school environment, that sort of thing,  
20:23
it's something the subcommittee is interested in,  and helping on, to the greatest extent bee can.  
20:29
Just to sort of predict and be proactively answer  a lot question wees know will come in this summer  
20:37
from, you know, both returning families, new  families, people who are sending their kids,  
20:42
who want to send their kid fist fall,  who haven't been sending them this year,  
20:46
which is, I guess, maybe that 68% or whatever  so, you know, is getting ahead of that.  
20:53
>> Larry: When you mention that, not just the  parents and students but the staff and teachers.  
20:57
I think everyone wants to make  sure that the building is safe.  
21:01
>> Drea. --  
21:03
>> Good point. >> And different ways to  
21:10
collaborate with all the work that's been done. The thoughtfulness, and the fact that we  
21:15
are wanting to support our teachers and  students to the best of our abilities.  
21:20
When they Back to our facilities. >> Lori Moya: Sounds like something  
21:26
Jason needs to be involved in, too. You don't get to just sit around and just kind of  
21:34
get your feet wet slowly now, Jason. Have you to jump in there and you get  
21:38
volunteered for all kinds of stuff. >> Mark Grayson: I regret to inform you,  
21:41
Madam Chair, that Jason has left the meeting. >> Lori Moya: Ah, boo.  
21:46
Matias, tell him I said that. >> Mark Grayson: And can you let him  
21:53
know I was keeping score. [Laughter]  
21:58
>> Lori Moya: Before we go on, I want to  take just a moment of personal privilege  
22:07
I didn't know this until just a bit ago. But Sam Perez, who's the father  
22:14
of Lance Corporal Nicholas Perez who we named  in elementary school, after, we passed away.  
22:25
Now, I'm trying to remember if  he passed away this morning.  
22:29
Yes. He passed away early this morning.  
22:32
And his mother passed away on March 26. >> No.  
22:38
No. His aunt passed away on March 26.  
22:42
>> Lori Moya: March 26. So and Nicholas Perez was Anna Valdez's nephew.  
22:53
So just so that you know, we had this,  I got this sad news just a bit ago.  
23:00
So I'll probably turn my mic off for a minute. I didn't know them very well but they knew my dad  
23:10
and they were fond of each other. So it kind of hit hard.  
23:16
Like I said, I haven't heard  this until just a bit ago.  
23:18
Thank you, Anna for thing me know. >> An ania: Absolutely.  
23:23
>> Lori Moya: So let's move on. To item number 8.  
23:32
To reports and presentations. Drew.  
23:37
Issues and risks, and substantial changes  to the 2017 and 13 bond programs.  
23:43
>> >> DREW JOHNSON: So we have got a couple  
23:47
updates here on a few project, I think there are  four total and I'll pause at end for questions.  
23:52
I'm not going to read the slides. But Austin High.  
23:56
So we are getting towards the end of our project  at Austin High, a Phase 1 modernization.  
24:03
We wanted to share a really depend  gain we have made in the schedule.  
24:06
We've been able to move up a substantial  portion that have renovation by three months.  
24:12
A number reasons, working with  the campus and the leadership.  
24:16
During COVID, we were able to resequence  some things and take advantage of  
24:21
a more vacant building. We always have to do this but we  
24:24
have to balance it with never knowing alcohol  what the new situation on campus will be.  
24:29
But it worked out tremendously  here hat Austin High.  
24:32
Great leadership with Taylor.  
24:38
A newer technology, we have seen on  should projects and this area worked out:  
24:44
I wanted to share that good one with you all, that  will absolutely make an impact to those kiddos  
24:49
and it is what's going on if that campus. So that was a big success.  
24:56
So this is similar good news at Hill Elementary. We are completing phase one  
25:03
of partial air modernization, they  have a large classroom addition  
25:08
where the blue rectangle is on the screen. We were able to work  
25:19
here, with the changes on campus and COVID. Their bus loop is coming online this summer,  
25:22
as well as that new building, we'll be back  onsite in the fall, removing portables.  
25:29
Reworking some of the site. But that's another piece that  
25:32
we'll open sooner with some resequencing. Good news for the project, good for the campus,  
25:37
and I wanted to share that with you all. >> NEW MIDDLE SCHOOL,  
25:44
WE TOLD YOU ABOUT THE DELAY WITH THE REAL  ESTATE TRANSACTION WITH THIS PROJECT.  
25:50
THE DESIGN IS COMPLETE. WE HAVE ACTUALLY  
25:53
BEGAN FABRICATING THE STRUCTURAL STEAL. The majority is being fabricated  
25:58
and stored offsite. So we're kind of starting the project,  
26:02
so I want to give you an update want  but we're not totally in the clear.  
26:07
What we have done, there's a  two--acre parcel that have site.  
26:11
It's actually not part whatever  would be the district's property.  
26:16
We have work with the city to set up a situation  where we can use that parcel as a temporary space  
26:21
during construction so if you live in the area. Or you've been by the area, you'll notice that  
26:26
we have mobilize bod site. There's construction fence up.  
26:29
There's a construction trailer come figure  the lay down yard where we have mobilize  
26:33
bud we haven't completed that real  estate transaction so we're still  
26:37
responding to questions from that community. We're planning on updating them, once we are  
26:41
fully inocculized but we are projecting right now,  based on what we know about the schedule that this  
26:46
is going to be completed now, August of '23. That would be one academic year past  
26:51
original plan of opening. Once we have completed that real  
26:55
estate transaction and we have got certainty  on that schedule, we will come on again.  
27:01
You won't see this carried right  now on the schedule change law.  
27:03
We haven't secure thatted opening date. But that is what we're working  
27:07
towards right now on transaction. So wanted to give you an update and  
27:10
let you all know, we're updating  the community as this unfolds.  
27:13
>> Lori Moya: Before we move on. From that, if you just beg my ignorance, but  
27:21
I don't know where this is going to be located. >> DREW JOHNSON: That's a great question.  
27:27
It's at the intersection of Zach Scott and  tilly street, at old airport, Mueller develop,  
27:34
depending on when you moved to Austin. It's a 10--acre parcel at intersection of  
27:42
Zach Scott and tilly 72 okay. Thank you.  
27:44
Cheryl, do you have a question? >> Cheryl Bradley:  
27:52
I do. Hashier are you that there will  
27:58
actually be some decision in the real estate? >> DREW JOHNSON: Orange I can answer that.  
28:05
-- >> Matias: Oh.  
28:06
I can answer that. This is Matias, Cheryl.  
28:11
We could say, that we've been  working on this for well over a year,  
28:16
and I believe that city leadership  and I believe AIC Leadership,  
28:22
really is motivated to get this project completed  and under way, primary because of the investment  
28:29
that was made to the 2017 bond program. Where it's getting hung up is really,  
28:35
you know, in the legal system about the city  charter and things they can and cannot do.  
28:41
But I would say that leadership is  motivated on both sides to get this.  
28:45
We had a serious of meetings  scheduled over the next two weeks  
28:49
W leadership, within each entity and my hope  is that in the next two and a half weeks,  
28:53
we have a definitive yes, we can do  it this way, which is going to be the  
28:58
district's preference or no, we can't,  which means the district will have to  
29:03
take it a slightly different position and  I'll take that to the Board at that time.  
29:08
But I do believe that this project will get  done, unfortunately, it's just going to be  
29:13
delayed by a year. >> Cheryl Bradley: Okay.  
29:15
The last I heard, it was  more of a land trust issue.  
29:20
Is it still that direction? >> Matias:  
29:25
Because we're in negotiation, there's a lot a lot  can I share but what I can share is the fact that  
29:34
AISD was moving towards a transaction that was  going to have a zero cost to the district, right?  
29:40
It wasn't anticipating that we had pay  for the land to build this improvement.  
29:45
There are some legal requirement that thes  city has, that keep us from being able to do  
29:49
exactly that, in that way. There of course  different ideas presented to the district.  
29:54
Unfortunately, those ideas  don't necessarily quite work  
29:58
whatever there's an investment of this  size, you know, we want to make sure the  
30:01
district is protected and so, that's  really my job and who's on the call.  
30:07
That's one of the issues we're working through and  that's one of the idea that's been thrown out.  
30:13
But I don't have a final solution just yet. >> Cheryl Bradley: And I'm glad hearing that.  
30:19
And the investment that AISD makes, will  be father greater than what the city  
30:30
is anticipating. >> Matias:  
30:34
I agree. [laughing].  
30:38
Thank you for that comment: I  hope we can get this figured out.  
30:41
It wasn't considered years and years  ago, before the bond was passed.  
30:48
It was one of those things included in multiple  plans, but unfortunately, the actual legal  
30:53
documents that are required to actually get this  D you know, didn't get drafted until we actually  
31:00
had the fund throughout problems. So that's where we are.  
31:03
And I hope we get through it very quickly. >> Cheryl Bradley: I appreciate it.  
31:05
Thank you. >> You're welcome.  
31:07
>> Lori Moya: So drew, are you  through with that first section?  
31:12
>> DREW JOHNSON: I had one more. So last one here, Slide 23.  
31:19
Can we go to the next slide, Carla? I just want to update ya'll.  
31:23
As we head into new cycles of work, often, that's  at the end of projects but in this case, it's the  
31:29
beginning of our targeted projects so when I  think about kicking off our targeted project,  
31:35
obviously N the summer know it's a lot of work  we're getting done, and there are three things  
31:39
we look at to try to get on track. The first is permitting.  
31:44
There has been some city wide delays. Part that have is the volume  
31:46
of the work of the city. Part of that is the Pandemic.  
31:49
Luck luckily, we saw this coming. We have no known permitting issues at this time.  
31:54
We are on track to receive them  before summer work kicks off.  
31:59
Second is contracts. Working with pro -- pros  
32:02
and cons our construction procurement team. We have no contractual issues at this time.  
32:06
Most of us work bids some months ago and all the  work's been secured and we're under contract.  
32:12
Lastly is materials. This is typically not one that is a  
32:16
problem because of our bidding cycle and kind  of the way in which we execute the work.  
32:20
Right now, material is a problem, regionally. Most project are experiencing  
32:25
some issues getting material. I can say that we're ahead of this, we're  
32:30
working with vendors for these items and this  time, we feel pretty confident that we're going  
32:35
to finish all of our work with those materials  and it'll volve changes along the way, as we  
32:43
see any issues, that might impact those projects  completing, we will let you know over summer.  
32:49
Those are the four issues or changes that I had. I'll pause and see if there  
32:54
are any further questions. >> Lori Moya: Peck, you've got a question.  
33:01
Can't hear you. >> Peck: I'm sorry.  
33:10
I've knot ep a call from a couple of friends  of mine in the [Indiscernible] business  
33:14
and asking how is AISD going to deal with the  situation with materials and I'm curious.  
33:20
They're saying they're getting  huge spikes in certain materials.  
33:25
The one that makes the press is lumber,  but they're saying it comes in everything.  
33:31
Rebar or concrete. I mean, I've got a  
33:34
list I won't bore everybody with. They also told me, and this is their  
33:40
initiatives, I'm just quote whatting they said. That they're concerned about or at least the  
33:49
particulars year, what are you guys seeing? The guys I'm talking about are not the ones  
33:55
that build huge projects, those friends of  mine are now out of business and the two  
34:00
major once are now passed away. But these guys still are  
34:05
constantly busy, they are building all the time. And their problem, they say is even being able to  
34:12
securely bid, say a project that they are  going to start in a year that they have,  
34:17
they have architectural drawings  and stuff, and knowing exactly  
34:20
what their material costs are going to be. Do we have that kind of long range issues  
34:26
that they seem to think they are anything  to have or do we have a supply chain  
34:30
that we think is more secure than theirs? >> DREW JOHNSON: That's a good question, Peck.  
34:36
I'll speak to what I can speak to, and  I may welcome otherring on thes call,  
34:39
Matias or Carlos to chime in. I have not seen anything yet  
34:44
that has given me concerns a year out. We're on the tail end of our bond program.  
34:52
We're a good 6 months away from big next summer's  work and we security bid this coming summer work.  
35:00
The fact that we bid very early in the  cycle, I think helps us out tremendous.  
35:06
I think the other reality is as of August, we'll  have opened about two-thirds of our modernized  
35:12
projects. So  
35:15
our counterparts that are starting  bond programs at the moment,  
35:19
if they didn't adequately plan for some cost or  scheduled contingency, they could face some issues  
35:25
with this, but I'm not seeing any that alarm me. With a project delay like new north east,  
35:32
I do anticipate, there will  be some costs we anticipate.  
35:37
When we do fully mobilize and some of the trades. We have already bout out steal, so tale tariffs,  
35:44
and steal impacts have not impacted us very much. But right now, insulation is a great example.  
35:51
When we get to buy being insulation and putting  a roof on that building, in 8 or 12 months,  
35:56
we may be paying significantly for insulation. We're watching it.  
36:02
We have got contingency reserve  still to, tail end of these projects,  
36:13
part that have is where we are in this program. >> Peck: Insulation was one of those things  
36:17
they thought was going to go throughout roof. What they are saying is what I call the Austin  
36:26
contingency level is most of these guys,  because they train under the guise,  
36:31
we all knew when we were young is about 10% and  they are scared 10% is not going to cover T. what  
36:37
kind of growth are you r are you seeing? Is it more than 10% down the road or  
36:44
is 10% down the level you think that's going  to hold us because they're saying they don't  
36:49
think 10% is anything to hold them in six months. >> DREW JOHNSON: Yeah, if I can tell what you it's  
36:55
going to be in six months, I'm in the wrong job. But we have seen prices moving in the last  
37:02
few months, the quarterly and 6 of month  rates, they are absolutely double digits.  
37:06
It's hard to see if they are anything to come  down or is that something we need to plan for.  
37:13
As we talk about planning future work,  whether it's the COVID-related HVAC work  
37:18
or just future bond programs, we will be you  know, factoring in those price increases.  
37:24
The other thing to keep in mind is we haven't  seen those increases across all commodities.  
37:30
So for instance, steal and insulation  and grass, we have seen a lot of.  
37:34
The local concrete market has  actually held pretty well.  
37:38
We do have some short-term disruptions. There was plaint that services Texas  
37:43
that burned down a number of weeks ago, that  caused us to resequence some concrete floors,  
37:49
but none of those issues, it's not  something we brought to your attention.  
37:53
It's something we can work around and  find alternate sources but I can actual,  
37:58
we're watching it very close least. >> Peck: I wanted to bring it up,  
38:08
I wanted to see what they were doing with T. I  have a couple of buddies, and they are hysterical  
38:17
on this, say, about the next 18 months. >> Lori Moya: No want those are the  
38:20
kind of questions we need to ask. And if you recall back in '06 or '04,  
38:29
we had a similar issue and I'm sure some of the  folks you're talking about, that may not be with  
38:34
us anymore, were helpful in helping us plan  and anticipate what was coming down the pike.  
38:41
>> Peck: They specifically got us  if to help us reject that stuff.  
38:47
They were looking because the  hurricanes, they were looking at gigantic  
38:52
increases in materials and they built schools. I mean, they were building schools,  
38:58
not in Austin, but elsewhere. And yeah, this is the same kind of warning, but  
39:03
they're not the magnitude of the  fellow that is you and I knew.  
39:08
>> Matias: At design level, at the  project level, and at program level  
39:18
and it's over many, many years and so,  you know, we have the ability to adjust,  
39:24
as we need to and drew is absolutely right. You may see 12%, 14% in some commodities,  
39:30
but there are others holding study and over  the course of the program of this size,  
39:35
we've been able to kind of manage those but if  it goes on for years and years, it's a position.  
39:41
But if it's a spike of 12, 16,  18 months, tooths manageable.  
39:46
But it's a smaller project,  smaller duration time.  
39:50
I'd be very concern. >> Peck: What all went in ' 6.  
40:06
We didn't get eaten up. But it was go planning for us to  
40:10
bring if people to help us project out so that we  didn't all just jump off a cliff somewhere because  
40:17
nationally, everybody thought it was anything  to be worse than it tile turned out to be.  
40:20
And these guys are having the same reaction my  friends did in those days, and I just wanted to  
40:26
ask what you guys were doing. >> Lori Moya: Okay.  
40:29
Good question, Peck. Thanks.  
40:31
>> Lori Moya: Monthly bond financial report. George.  
40:37
And Adriana. >> Adrian A.  
40:39
That's tile going to be me. Available to you some familiar reports,  
40:48
2015 bond financials, along with the 2017 market  activity, the bond amendment log, the previous  
40:56
bond support and the 2013 bond financials. Next slide.  
41:02
So this is a visual representation  of the 2017 bond program balance.  
41:07
As of April 15, with a balance that includes  the impact of actuals, and open commitment,  
41:12
there's 26% of the total bond costs  remaining within the 2017 bond program.  
41:22
In comparison to the March financial support,  there were significant change in the balance.  
41:28
S due to new and or adjustments of commitments  within the new northeast middle school,  
41:34
modernization program, they have had an  adjustment to the design build commitment item.  
41:38
The critical facility, regarding  HVAC and roofing improvements.  
41:45
Deficiencies project, for infrastructure rean  evaluations and asbestos consulting services  
41:52
and then the healing critical facility,  deficiencies project for HVAC upgrades.  
41:57
Asbestos and for example water  conservation, and sustainability.  
42:04
And then there were also commitments  towards nonconstruction project,  
42:08
for technology, equipment  supplies, deployment services,  
42:11
furniture, and program management. Most of the 3.4 million listed for  
42:16
program management went towards construction  management services and staff augmentation.  
42:21
And all of this is listed in  the monthly activity report.  
42:30
In the 2017 bond amendment log, there  was only one bond amendment in April.  
42:35
1.6 million, made for contingencies, funds  transferred to targeted project, academic  
42:40
reinvention at mix kalium High School. No substantial changes.  
42:56
Bowie did have, changes in the 2017 bond program  for the modernization project for furniture,  
43:04
Master Planning services, PA system and HVAC,  also noted in the monthly activity report.  
43:12
The 2013 bond program financials didn't  have any notable changes at this time.  
43:18
Next slide. So these are just recycled  
43:23
slides from prior months' presentation,  just included for information purposes  
43:27
and they are going to be presented on  further on the agenda item for number 9.  
43:32
Use of the 2013 bond constituency.  
43:36
Next slide. Same thing.  
43:42
Next slide. >>  
43:46
Does anybody have any questions  for Adriana before we move on.  
43:49
? >>  
43:52
layer. >> I'm going to touch  
43:54
on if a second, once we get to the appropriate  part of the slide deck on 2013 technology funds.  
44:03
So that's coming up. >> Lori Moya: Okay.  
44:07
Larry, did you have a question? >> Larry: I do.  
44:09
Thank you. Go back to your slide number 28, Adriana.  
44:14
I just want to make a comment. Slide February 28.  
44:33
As an engineering gate at the site. Thank you. I lost slide because it shows from  
44:38
a graph the number, someone unlearned just looked  at it, and said, you can see we're spending money  
44:45
and how quickly we're spending money down. One thing I would like to ask is, would it be  
44:51
interesting or possible to also add a graph for  the size of the contingency, whether it's going  
44:58
up or down in addition to what's the balance. I know the contingency is probably part,  
45:04
is a subset of the balance. But I think some people may be interested to see,  
45:10
how much wiggle room is available for  other things, we progress in time.  
45:15
>> Adrian A. Yeah.  
45:16
That can definitely be done. I'll look into it.  
45:18
>> Larry: I love this chart. >> Matias: So you would see a tread  
45:26
line showing contingency balance, and separate  line that spawns surplus, then would begin to  
45:35
escalate, once that [Indiscernible] is made.  
45:38
So two lines if my mindo that chart. >> Larry: Yes.  
45:42
Or several lines but basically,  what you show me is the time graph.  
45:47
Over time. And the wife mentioned,  
45:49
it's whatever you want it to be. In this case, it's money.  
45:53
But it's kind of face to seat  progress and the innerra.  
45:58
If you see a flat spot.  Maybe nothing's progressed.  
46:01
If you see something that just shoots up or drops  down quite a bit, as long as it's knowable.  
46:07
But it's just a nice wake  just from a 5-second look.  
46:12
Can I get out of this than looking  at the numbers from the charts.  
46:15
>> The surplus is going up, it's going to be  reassuring to people one of the things I had to  
46:30
listen to were people concerned about increasing  costs and material little, we were going to have  
46:35
a contingency that would die before the end of  the project, which is always a concern when we  
46:41
have these material spikes. If we do have a contingency,  
46:46
it becomes an increasing surplus then that's  going to take care of those concerns about what  
46:52
happens when lumber, which is everybody's  favorite thing right now, gets expensive.  
46:58
Like showing at it in a chart like this, would  be positive for all of us to have something to  
47:02
show people. >> Lori Moya:  
47:11
Good questions, good suggestions. Thank you, everybody.  
47:18
DINITA, Hub program. >> Dinita: I have some new  
47:24
information I'm going to be sharing with you all. You should have a separate Hub attachment, 08H,  
47:31
that will relate to this new information that I'm  sharing so in addition to what the Hub department  
47:38
does, in terms of of outreach and advocacy, to  increase awareness and opportunity for our Hubs,  
47:45
we're also behind the scenes, really looking  at our data, trying to account for all of our  
47:50
activity, and spend. Through this process,  
47:54
we have identified some spend that has not  traditionally been part of the CBOC report.  
48:02
Historically on reports of course designed  to capture projects of specific activity,  
48:06
related to the bond. So this spend you're going  
48:10
to see this even is ancillary spend that  is significant and directly supports Bond,  
48:17
2017 Bond come program come activity and really  underscores the Hub department's impact across all  
48:24
procurement delivery methods, including our  competitive proposals, job order contracts  
48:31
through cooperative purchasing, questions for  qualifications, all of those various methods  
48:37
are used to identify contract ares on to help  support bond activity and what I'm showing here,  
48:44
are examples of some of those service that is we  have identified and just to call out a couple.  
48:49
Not to maim out all of these B you  we have our bond program management.  
48:54
Mckissic and McKissic. That is close to  
48:57
$4 million worth of spend that we have and  that's an African-American-owned companies that  
49:04
in a significant role, managing the bond. We have got bond stakeholder engagement.  
49:17
By no means, is this a comprehensive  list, however, we are working to identify  
49:23
all of the spin that we have, so that I  can share and report out that information.  
49:28
If we can move to the next slide. After I go through this I'll pause  
49:33
for any questions relate to the new information. What I wanted to show here is essentially what,  
49:39
that break out would look like F we  were to bucket that spending plan.  
49:42
So I sort of identify other  professional services.  
49:46
So again, that would be like  the bond program management.  
49:49
Stakeholder engagement. Any engineering consulting, and then on the other  
49:55
side, we have got things like land surveying. We have got signage.  
50:01
Things like that, that support the onboarding. So as you can see, this is $15.3 million a spin.  
50:09
If you reference your attachment, I've  provided a break down of all of the Hubs  
50:15
that fall within the spin, broken down by their  ethnicity, as had as Jenner, being woman-owned  
50:21
and what that tool spend looks like. 15, this is to date, I had time to pull  
50:26
together with the team for this month  but we're going to continue to identify  
50:31
some spin to share out with you. And I'll  pause for any questions related to this,  
50:38
before I go through our project-specific slides. >> I think I'll chime in and say bravo.  
50:46
I'm so happy that you found this. I wish it would have been recorded  
50:54
sooner, so some of us wouldn't have  been having mild heart failure.  
50:59
We might still be. But it's good, I'm so happy that you found this.  
51:04
And I'll dive into the attachment a little later  just to, you know, educate myself further.  
51:13
But thank you much and keep digging. >> yeah, thank you for that.  
51:20
So again, close to 4 million for  African-American participation.  
51:26
Two million for Hispanic participation. Significant spend with Asian, Native-American,  
51:33
close to a half million there. This is good and again, there's more.  
51:39
So you'll begin to see these numbers bolster  every month now, and so it will be due to  
51:47
of course, hopefully, our additional  subcontracting participation through  
51:52
the traditional project-specific, you know,  partnerships that we have with our general  
51:56
contractors, but also through this ancillary  stand that directly supports the bond.  
52:03
If we can go to the next slide. 92 but Dinita, quick question,  
52:06
is this for Hub dollars that were  being spent and not reported,  
52:11
in our reports or NMO-- >> Dinita.  
52:14
Want this is actually Bond dollars  and again, it has not been reported.  
52:24
Only because of the way that the reports were  designed to report out project-specific.  
52:29
So we want to make sure that we are  showing, across all of our activity.  
52:35
Relate to the bond program. >> Dinita: We're surpass our goals there and  
52:55
maybe move through the 2017  professional services slide.  
52:59
>> Actually, Matias and Peck had a question. >> Peck: Yeah, I was just saying,  
53:05
I appreciate you, Chairman Moya. I think it's excellent information and  
53:15
will sit well with some of the people I talk to,  where we have other place where is we are using  
53:21
Hubs and reusing them significantly that  we can demonstrate that, and I appreciate  
53:26
you taking the time to find it. >> Lori Moya: Thank you, Peck.  
53:28
>> Matias: The only thing I would  add is this is merely a reflection of  
53:37
how our systems aren't always capturing  what we actually need them to capture.  
53:44
This should have been balanced a while ago. But we didn't have the ability set up for us.  
53:51
But it's how we implement the onboarding. There's a reason why we have surveyors  
53:56
and the reason we procure at a program  level and we assign them to schools.  
54:01
But because of that method, they are  not capturing at the project level.  
54:05
So it's us improving the system. Doing a really great job, and I really wanted to  
54:09
reinforce the fact that these were bond dollars. They are for projects and are directly tide  
54:17
to everything we've been talking about. I echo everything that's been said and wanted  
54:22
to make sure that clarity was provided. >> thank you, Mark.  
54:29
I seat firming snaps. I wanted to acknowledge that.  
54:33
Appreciate that. And so for the professional services for  
54:40
2017 onboarding, again, we're doing great here. I just. To point out, perform for example,  
54:45
what I'm going to be working on now is how  to incorporate that ancillary spend into our  
54:50
over all numbers so you all can see where  we will actual stand with that embedded.  
54:56
So, for example, the Bond Program  Management, Bond Stakeholder Engagement.  
55:00
Those would fall under professional  -- if we can move to the next slide.  
55:23
We want to try to identify in the  best way possible, so we can see  
55:26
what these percentages would like. One story I really want to share here  
55:32
is a contractor by the name of JM electronics. If you recall, a little while back we know  
55:40
presented information around the 2017 life safety  problems, which is a significant amount of dollars  
55:48
being experiment, using bond funds and what  the Hub department did, we host aid webinar  
55:54
to bring awareness to those projects  that are Hub, and we have opportunity to  
55:59
bid on those and keep in mind, those  project are nearby related services, and  
56:08
our project manager has been very good. We've been meeting with the PM  
56:12
prior to every solicitation rolling out, to  review scope to go through and really get  
56:17
creative and identifying areas where Hub  consist fit in so JM electronic is a Hub,  
56:26
a Spanish firm and of course subcontract wealth  district, with various general contractors.  
56:33
They have been working with us, engaging,  having conversations, building relationships.  
56:38
They have now been awarded as a  prime on our life safety projects.  
56:42
They are presenting very well, and so  it's about maybe $1.8 million worth a spin  
56:48
that is included in this report which increased  our Hispanic participation here, just about 1%  
56:59
I love when we have these type of stories.  That's what these stories should be about.  
57:03
We need more of these stories and  so it really speak to the effort  
57:08
that our department has done to, you  know, put some strategies in place  
57:15
and then all of the partnership it has taken  with construction management and procurement,  
57:19
contracts and procurement, to really strategize  around how do we really look at this scope and  
57:25
break it apart and identify opportunity. So I wanted to share that story because it's  
57:31
a great one to tell, and we have got several other  Hubs that are performing as subs for life safety  
57:37
and it was as a result of bringing  that awareness to the project.  
57:41
Thank you. And tent last slide.  
57:50
Outreach. So I'm not sure,  
57:55
I can't remember, there was a CBLC member that  requested to see our hourly strategy last meeting  
58:01
and so I just wanted to be responsive to that and  provide high level, this is what our strategy S.  
58:07
we are continuously looking at different ways  that we can connect to our business partners,  
58:14
industry organizations, to advocate and identify  Hubs so that's there for you all to kind of review  
58:23
and then, I wanted to highlight again, some  initiatives that we already put in place,  
58:28
and or that may be on the horizon. And so, many of those bullets are  
58:34
already presented in previous meetings so I won't  review those again, but I do want to call out  
58:40
the last bullet which is the 2017 bond  program economic impact analysis.  
58:46
So really, the purpose of programs  like this, is to drill down to our,  
58:52
you know, what are we doing at local level? The essence of diversity spend suggest to  
58:58
connect to the local communities to make  sure that our contractors are reflective of  
59:03
those communities and so we're figure to be doing  an economic impact analysis to truly show that  
59:10
impact across the entire 2017 bond, how many local  jobs have we create as a result of the 2017 bond.  
59:17
What is the, you know, tax generation from that? So we're really going to drill down to show that  
59:23
total value to visualize that impact by telling  that story and I think that will be you know,  
59:30
something that our community can really connect  to and then, you know, it's just another sort of  
59:35
level to what we, should value about the program. It's not just about the number and the percentages  
59:41
that's personality but it's about the value  and how we're impacting our local communities.  
59:45
So you'll see more information  about that as we move along.  
59:51
And that conclude mice report. >> Lori Moya: That's good to hear.  
59:54
Thank you. Are there anymore questions  
59:56
before we move on. ?  
60:04
Bond communication report, say A. >> The.  
60:09
>> Say A. The work on the  
60:13
middle school in northeast off the sin underway. Can you imagine community members are seeing some  
60:23
of that fencing and site work going up.  So we have gotten a couple of questions  
60:28
from community members about that. We've been staning to them, letting them  
60:32
know where the project stands and what  they are seeing as part that have work so  
60:39
we're working to communicate that out and then  we're always encouraging community members to  
60:44
sign up for project-specific updates. That's  where we'll be sending out updates when we have  
60:51
a revised schedule and things like that. We are also in full swing for  
61:00
planning our fall milestone ceremonies. We have several big projects, completing this fall  
61:07
and so working with the different school  principals, and the district to plan those events,  
61:13
we're looking at hybrid model where is we can  have some people onsite, celebrating students and  
61:19
teachers, while also making sure we're  streaming all of those live so community  
61:23
members are able to engage from home as well  ya'll be saving the dates for all of those to  
61:31
tune in, and we will post those dates to  both the Bond and District Calendars.  
61:39
Stay tuned.  
61:39
Lots of fun information coming out on those. A couple of other communication efforts.  
61:46
We worked with Covali elementary school to,  promote sustainability and action over Earth Day,  
61:53
they've been doing some really great thing when  is it comes to planting trees with their students,  
61:57
utilizing their outdoor classrooms and so  we definitely wanted to highlight that.  
62:02
Can you read more about it  on the AISD's future Blog.  
62:06
We're also working to share an update with the  entire east side vertical team, just reminding  
62:12
them about the new school that's coming fall and  how they can get involved with those programs.  
62:23
We held our second LASA community meeting. We held one for neighbors who are close  
62:29
to the school, who are going to be  experiencing some of that construction  
62:33
and we have one for the johnston alumni, to  go over some of the plans for the johnston  
62:38
memorabilia that will be displayed  throughout the catchus and really,  
62:42
we wanted to hear back from the community, how  we can continue to stay involved and how the LASA  
62:48
community in particular can work  with the neighbors and the alumni.  
62:53
We also held a community meet for example Matt  Sanchez, that was to provide an update on the  
62:59
modernization and to engage the community  on some ideas for their grand opening fault  
63:07
as always, we encourage everybody to make sure  you're signed up for updates and to visit AISD's  
63:12
future for the latest news. Any questions?  
63:22
yes. Alex.  
63:22
>> Alex: I've been to a few meetings. I'm joust curious what the turn out is what  
63:33
you're experiencing from those meetings. Are you getting good engagement  
63:37
from folks at those meetings? Are you see t ing as a good worth while way  
63:45
to pass information along? >> Sara: Yeah, great question.  
63:49
You know, one of the things I had to  do during the Pandemic was transition  
63:54
a lot of our community meetings to be virtual. And we have actually seen a lot more participation  
64:00
in those virtual community meetings. I think we're able to meet people where they are.  
64:03
They don't necessarily have to leave their house. A lot of times, they are held around dinner time,  
64:09
and so we have seen some great engagement,  even throughout the Pandemic with those.  
64:16
There are always times when we hope to have more  engagement but we try T for example, for LASA,  
64:23
to promote those community meetings  we did send out a direct mailers to,  
64:28
all the neighbors surrounding the school  and LASA parents did some blocking as well.  
64:34
So always working on ways to reach more  families but I would say that a lot times,  
64:41
we have seen some really good engagement. >> I wanted to chime in to add that, like say as,  
64:57
depend option project, there will be a lot of  interest from specific families and stark we just  
65:05
did a community engagement conversation with the  district and we did see a really great turn out.  
65:22
It allows us to be able to connect with maybe  some individual that is we haven't heard about and  
65:30
would like to collect more feedback from them. As Sara mentioned, depending on, you know,  
65:36
what the project is we may get a good  turn out, but overall, for our team,  
65:42
we always look forward to doing these events,  just because we really want to hear from families,  
65:47
regardless if it's small or they're large. But it is a great initiative just to get  
65:55
the stage and a platform so we can hear their  occurrence and really try to see how we can help  
66:02
moving forward. >> And one other thing,  
66:05
too, just kind about these virtual community  meetings we have held over the past year.  
66:12
One of the silver linings, I guess if you  will, those have all been recorded, so those  
66:18
community meetings are on did the line, so even if  people can't attend the live community meetings,  
66:24
they are able to go and get that information. >> Quick question.  
66:37
It just occurred to me, when you were  talking about the moving the meeting  
66:42
towards a virtual environment, in order to  celebrate under these current conditions.  
66:48
One of the things that popped in my  mind, that has been a big challenge  
66:50
for years and years for AIC's, is the  digital divide within our community.  
66:57
I was wondering, as we're going virtual, have you  experienced a visual divide and what were your  
67:03
mitigation strategies for that? >> Say A.  
67:06
Yeah, and I'm not sure if anyone from the  district wants to chime in, I know they've been  
67:10
experiencing that, throughout the entire Pandemic,  but when it comes to communications in gym,  
67:18
we have tried to provide that information. Obviously, we host those meetings virtually,  
67:26
but we're out in the community, still. So a lot of times before we host the  
67:30
meeting we're all block walking and we  continued that throughout the Pandemic.  
67:35
Obviously, with certain safety measures  works utilization masks and not necessarily  
67:40
always knocking and talk to people. But mailing our direct mailers, that includes  
67:47
a lot of our same information that we're giving  in community meetings and so we're trying to meet  
67:52
people, even if they can't make it to the meeting,  they are still able to access that information,  
67:57
a lot of times F print. >> Larry: But then have I a question.  
68:00
Usually on the community  meetings, it's a dialogue.  
68:04
From what you described on the block walking  it seems more of a distribution mechanism as  
68:10
opposed to having an engage dialogue. Are we all able to engage dialogue  
68:16
doing your block walk? I want to make sure the community  
68:18
publics have a way of participating? >> Sara: Yeah.  
68:21
I will say, during the Pandemic,  
68:24
early on, we had a lot more safety precautions. People are not as willing to open up the door and  
68:31
engage in conversations. Whether it was our team,  
68:42
or we do take members from the project team. Actual contractors are able to answer  
68:49
really specific questions about the work  that's taking place in their neighborhood.  
69:05
Lowest common denominator. So especially early in the Pandemic,  
69:10
when attendance was really low, outside of the  most important thing, a lot of cases we connected  
69:16
with principles, and we would just come to their  principle coffee and if can I cover 300 parents in  
69:22
5 minutes at a principle cafe, instead of the 10  parents that show up for the construction meeting,  
69:28
that's often a much more broad roach and  so we've been working to try to adjust.  
69:34
We always kind of offer our principles. If you have an existing thing, a newsletter,  
69:38
a principle coffee, some kind  of meeting, we can always  
69:41
t ing targeted projecting onto that as well. >> Lori Moya: So moving on to number 9.  
69:51
Discussion and possible action on use  of 2013 bond program contingency.  
69:55
>> George: I don't believe an action is needed  but we appreciate the opportunity to share  
70:07
our new vision for the remaining 2013 technology  budget and have a discussion around the next  
70:13
few slides, as shared. Last meeting and they  
70:16
are also included in this slide deck. Slides 31 and there with our conservative budgets,  
70:23
new administration, new priorities, even  the way we responded to COVID-19, we have  
70:30
used congratulational funding to maximize  those through federal reimbursements.  
70:39
And this has, you know, kind of allowed us  to pivot and use these and really maximize  
70:44
all of our funding, certainly tease bond  proceeds, for some new district priorities.  
70:50
So these projects that you'll see here if a  second, they meet the district needs, priorities  
70:56
and they are still within the voter approved  proposition language and in fact, we believe that  
71:02
these technology upgrades and school buses, you  know, maximize our funding, improve efficiencies,  
71:09
while providing additional transparency and  clarity that perhaps we could have done a better  
71:15
job with some of our 2013 financials. I think Mark can attest to that.  
71:18
But I will be happy to answer any questions but  I'll turn it over to our chief technology officer  
71:27
for the additional details on these projects. >> Thanks, George.  
71:31
Good evening, everyone. Good to see you again.  
71:33
I think this is the third time I've been if front  of this group, in the 12 weeks I've been here.  
71:39
The first meeting, we had a good conversation  and I said I'd go back and do an assessment and  
71:46
fun the greatest need for the district to see if  we can repurpose some of these dollars and I will  
71:53
say, that the district is severely if a need  of a new surprise resource planning system.  
72:00
It is a critical gap in this district and I also  want to mention, the Chief of Human capital is  
72:10
on the call as well, and George, of course,  their departments are major end users  
72:17
of the enterprise resource system and we have some  significant gaps there. So next slide, please.  
72:25
We're thinking that currently, we  use frontline solutions, and ASD;  
72:32
the major one, being our  student information system.  
72:35
As part of this re-engineering, collapsing,  condensing, creation across the ERP and the  
72:45
student integration information system, we have a  plan to move transition, all of this from on Prem,  
72:53
isolated technologies, to a cloud solution,  hosted on Amazon web services, that will allow to  
73:04
utilize a centralized database. So bottom line is the information  
73:09
will flow from the student information system to  the human capital system, and the finance system.  
73:16
I mean, I've heard it on  this call, several times.  
73:19
Hey, you know, it was an act of Congress  to figure out how these dollars are,  
73:23
how they're spent, who they're spent by. Hole hopefully, when we get on the flip side of  
73:29
T we'll be much more personality  and we'll be able to realized,  
73:34
those efficiencies and  provide better information.  
73:39
I'm just going to be honest. The single source of truth if AISD  
73:43
is really, really difficult to pin  down without significant effort.  
73:48
So some of the other systems we're using front  lines for, besides the student information system,  
73:54
we currently use today for applicant tracking. Absence management, medicate, 504.  
74:00
IEP, the Special Ed system. Those are all frontline solution.  
74:05
We will be standing up or implementing  the frontline ERP, which includes the HR  
74:12
and Finance modules. Next slide, please.  
74:14
So this is kind of our current landscape  of our business system in the district  
74:19
as you with see, they are all separate and there's  zero integration across any of these systems  
74:27
and each of these becomes a source  system, and to try to get data to  
74:36
flow across these systems make sense. It's extremely difficult and cumbersome.  
74:47
As a result of setting up the new ERP. We move into a more modern solution.  
74:52
There's integration and we can get a single source  of truth when it comes to data, when it comes to  
74:58
staffing, when it comes to resources that are  in student information and so as can you see,  
75:06
all of those systems will be collapsed into one  platform, that will be a cloud-base solution  
75:13
and my hope is that we become much more  efficient with, as we move through this project.  
75:23
And so this is kind of like  the how we role this out.  
75:28
So there will be six phases and at top, is  kind of our time line in particular modules  
75:34
that we are look at implementing so we'll  do position management, security and access,  
75:39
financial and we'll move into HR. We'll do payroll time clocks, absence  
75:46
management at the same time, we have our  current student information system is on Prem.  
75:52
We'll be moving that to the cloud as well. And working to integrate all of these projects to  
75:58
have a more robust enterprise resource system. Next slide, please.  
76:07
So for the first year cost,  we're looking at 3.5 million.  
76:16
The maintenance and support  and this is a SAS problems.  
76:24
They'll manage the databases, they'll manage the  wear and infrastructure and the cloud, but there  
76:31
will be an annual maintenance and support and  licensee cost and a one-time implementation fee.  
76:38
So moving forward, we'll be able to,  move off of our current what we pay  
76:44
for our current system and role this into our  general operating budget after the first year.  
76:52
So next slide, please. Then I think you saw a  
76:55
couple slides earlier, we had some dollars  left and I'm going to turn it over to Chris  
77:01
to talk about the need for transportation. >> Chris: Thank you much, everyone.  
77:08
What I'm presenting to you all today, basically,  we are very fortunate to be a part of this.  
77:17
We do want to until the future bond is passed,  hopefully, we want to keep up with our bus  
77:26
replacement plan that we have  worked on the past 17 years,  
77:31
you know, throughout the different bonds, and  I think you all are completely aware of that.  
77:38
Basically, total estimated cost,  it will be close to $5 million.  
77:43
This will include all of  our 2008 model buses, that  
77:48
18 of them, general education, Special Education  buses that are up for replacement this summer.  
78:02
We are going to be providing additional  services for our students at different schools,  
78:08
starting particulars school year. We want to feel more comfortable  
78:11
of the number of buses. I've added six extra buses and  
78:17
about 3.9 million for all of that. Plus, this is the idea we wanted to do for a while  
78:23
for the past three years. Different events.  
78:26
Different community members. We actually had a student go to the  
78:30
Board communication a couple years ago, about  the new alternate fuel of the electric buses.  
78:41
That it will cost about $1 million,  that includes the charging station  
78:48
at each of our terminal. Next slide, please.  
78:57
So what we want to do with the  electric bus is one at each terminal.  
79:02
So we can accommodate and provide different  routes for different schools for our students to  
79:11
be able to seat pilot. The electric bus.  
79:18
As I said, there of course many interest  for a few years in Austin to do this.  
79:24
A couple weeks ago, TCQ actually put out  a grant for specifically, about this.  
79:30
We applied for it within 24 hours. I've been looking for something like this.  
79:35
We are hopeful to get that maximum. We may get.  
79:39
Of course we all know how grants  get. There is no guarantee.  
79:42
We should know by early July if we get  the maximum or any of the 2 human $10,000  
79:50
and that will include my presentation.  
79:54
Thank you all so much. >> Lori Moya: Thank you, Chris.  
80:01
Does anybody else have any other  presentations before we start with questions.  
80:07
>> We're certainly bringing information to  the CBOC first and we're happy to answer  
80:19
all your questions and we will obviously,  love the support of the CBOC, as we share  
80:24
these projects with our Board of Trustees  and continue to plan and move forward and  
80:28
hopefully, move towards more efficient measures. >> The way that the 2017 bond was floated,  
80:53
one of the last little bits of bouancy that  it got, was that notion that there would  
80:59
be $40 million worth of land sales that would  happen, that would provide some of the funning.  
81:06
Just a tiny smidge, compared  to the 990, et cetera.  
81:10
Et cetera million dollars. And the reason I'm asking about this that is,  
81:17
I love these projects but I'm  but I'm worried, are we sure  
81:21
we know where that $40 million is coming from? Because if we don't know where it's coming from.  
81:26
Holding on to this 11 and using it that  way, may be something to think about.  
81:31
So what can you tell me about that or is that  something you're going to punt to Matias,  
81:36
because, you know, why not. >> George, are you going to punt?  
81:43
>> George: I'm going to punt. >> Can Mark.  
81:48
That's a great question. Those on the call who  
81:52
don't know what Mark is referring to. When the Board of Trustees approved a bond  
81:58
program in June 2017, the program included  $1.105 billion of need or of projects.  
82:08
Within that, there were three line items  of the one was the 2017 bond program.  
82:12
The other was approximately 40 million, I think  $40 million in contingency bout from the 2013  
82:20
bout and the remainder was to be  offset with future land sales.  
82:25
At that time, the Board did not  communicate or identify which sites  
82:32
and since then, I've been working with the  Board to kind of reclassify the line item as  
82:40
not bond sales, but proceeds from real estate. And the reason that's important is because  
82:47
as you know, were going through repurposing  strategy right now with assets and there will  
82:51
be opportunities to generate income as we look  at developing affordable housing, and workforce  
82:56
housing solutions and oversights, Rosedale  housing, which will be top of the list want  
83:03
currently, we do not have a plan  to cover that gap in total.  
83:08
We have identified multiple strategies, including  the one I just mentioned, to begin to cover it.  
83:14
At the same time, a construction management is  scrubbing all the existing budget from the 2017  
83:22
bond program, starting with the first project  executed in the summer of 2018 and figuring out,  
83:28
as we move forward, what might that surplus  line item look like and how might that  
83:34
use to begin to tackle that question. So Park, those are all strategies we're  
83:39
implementing to cover that gap and at same time. As you may have heard, we are beginning to plan,  
83:45
with the future bond program may  look like and plan around that.  
83:50
So a lot more to come. But it's kind of the strategy  
83:53
we're moving forward with. >> Thank you, I'll save my questions  
83:58
until everybody's had their first shot. >> Lori Moya: Thank you.  
84:04
Peck, you're next. >> Peck.  
84:06
I have a question and a comment. This adds up to what?  
84:10
About seven something, $8 million in  contingency spending, is that correct, George?  
84:18
>> George: This adds up to 11.6 million. 6.6 in technology.  
84:28
The big project here was the 3-point  -- I lost that number, but the 3-.5  
84:35
million for the ERPS.5000000 for school buss  and additional support for wi-fi expansion.  
84:42
>> Peck: Okay. And that wipes out the contingency surplus  
84:46
from the bond public, the ' 13 bond package if. >> George: This was money originally budgeted for  
84:55
technology and I think Mark will tell you, that  budget technology has not moved for a long time.  
84:59
>> Peck: Yeah, I understand. We cannot spend T. but there is no money  
85:04
left over after we spend it, is my point. >> George: No money left over in  
85:08
the technology been, correct. >> Peck: I observed on this body,  
85:13
since it was created, Chairman Moya served  with me, and came back but I've been here  
85:20
consistently want we have always had rule, and  I believe it was set when this body was created  
85:28
that we recommended or did not recommend, it was  our discretions, the expenditure of contingency  
85:34
fund for things that were not specifically  allocated for in the bond, original bond package.  
85:40
I sergeant support these ideas, but I believe  based on what the history-body has been,  
85:47
is that we do need to take a vote to recommend  to the Board, these extend tours because they  
85:55
are different from the ones that were precisely  present to the voter in the remember bond package  
86:02
and I would suggest to the coaches  that we put this to a vote of the  
86:09
body in the form of a recommendation. I'd be happy to make a motion to recommend these  
86:14
expenditures but I do think we need to act  as a body -- since this body was created,  
86:23
we recommend to the Board they make these  expenditures with this contingent fund.  
86:26
>> Let's move on. To the questions  
86:35
and then, we can continue with this conversation. Okay?  
86:38
>> I have a question specific for Chris. I think it's wonderful to see how we're supporting  
86:50
students with transportation regardless  of their location and school selection  
86:56
and I'm in full support of that, and I have maybe  not concern is a strong word but what is the  
87:03
percent occupancy you anticipate in these buses  that are pulling students from kind of unique  
87:10
locations to come to various schools? >> The policies we are doing next school year?  
87:22
>> Yes. >> Our estimate, Monica, at  
87:27
this time, actually, is close to 4,000 additional  students who will be eligible for transportation.  
87:37
Now, how many they will actually ride,  you're never going to know that, yet.  
87:42
>> I think one of the things,monic A resume seat  the point that Chris is about to make, is many  
87:52
of these routes, you know, are already passing  right by the houses where these students live.  
87:59
And so we look at fixed costs, and way these  are set up, we're anticipating there's an  
88:05
efficiency to be gained so it's not  truly a one plus one quails two.  
88:11
Certainly, we know our buses are used. And we're trying to find them a sufficient  
88:15
way to create access for those that you  know, may not meet the previous policy,  
88:24
I guess requirement and we think it's a great  way to get students back into our schools  
88:27
and worth the investment for sure. >> Thank you, Matias. You  
88:31
hit on what I was curious about. How these existing routes, how it created  
88:37
one-off route that is didn't maybe prove efficient  both if occupancy and in kind of transportation.  
88:44
So thank you. >> The only thing I would say, is there are some  
88:48
CET preliminaries that will be increasing access  to but we believe that, that access is really more  
88:57
of an equitable decision that we think we need to  stand behind, so that all of our students access  
89:03
these programs and those, you know, are not nearly  as large as the other larger cost that is we  
89:10
care as a district whole for transportation. I think we're in a pretty good spot and the value  
89:14
is certainly there for our students. >> Absolutely.  
89:17
Thank you. >> Larry: Shaun, can we go back to page 52.  
89:29
>> So if I understand correctly, this  platform that we're talking about.  
89:38
So the picture on the left, that will  eventually subplant all the item on the right.  
89:45
Is that correct? >> No, that's not correct.  
89:49
Go back one slide. So  
89:51
this picture will replace all of these different  independent systems that we have in place now.  
89:59
So you know, we have in for Lawson, for HRMS. We have Kronos for time.  
90:08
I can't believe I'm saying this. But we have Excel for budget, Google forms.  
90:15
I mean, so euphon of these are in. So when we go through this process,  
90:20
transition back to the next slide, we  have a single solution in the cloud.  
90:30
We have a solution with one entry point that  has access to the student information system, so  
90:38
information will flow back  and forth within all of.  
90:44
Just for clarification. On the I.T. side.  
90:48
Continuous and system information systems, those  are still stand alone systems or applications  
90:54
and the dots that you have,  are going to be some other  
90:58
services that will move data back and forth. >> They'll actually be using the same  
91:05
underlying database on the cloud. The data structures in the cloud  
91:15
will all be integrated. >> So integrated database.  
91:18
So can we go to page 54 so page  54 is where the 3.5 million came  
91:40
snip. >> So the question I was wondering is,  
91:48
do we actually get any cost savings from trying to  eradicate or kind of reduce some other systems or  
91:58
is this a kicker on top of everything else? >> So no.  
92:02
Just on the I.T. side, we have all  of those fine separate systems.  
92:09
We played maintenance, support,  consulting fees, implementation  
92:13
to configure those and try to keep them as  integrated as possible. All of that will go away.  
92:18
We won't have any maintenance or  support on any of those systems.  
92:21
>> Right. >> But it's kind of a wash when we look  
92:24
at moving to a frontline, maintenance and S. now,  where we will save significant savings, I think  
92:29
the Chief of HCM is on ear and she can tell you,  around efficiencies, we should be able to realize  
92:38
multiple efficiencies, that. [Overlapping Speakers]  
92:41
>> You are thinking exactly what I'm thinking. Right now, what you've shown right here,  
92:47
you shown us how much it's going to hurt. It's going to hurt us 2.5 from the contingency,  
92:53
from what Peck is really  concern B. but on the flip side,  
92:57
what we haven't really said  is how much we're saving over  
93:01
one year, three years, five years down the road. How much are we saving overall.  
93:05
Get that number up because we're missing that. >> Thank you, $11 million, we could probably  
93:12
realized in collapse of people, supporting  all the others, as well as efficiencies,  
93:20
just in the system itself. >> But give a time line.  
93:27
If you can say listen billion, one year,  two years, versus maybe five years, 10 years  
93:35
because we need to know, how much we  save, but how quickly does it take  
93:39
before we get this eye on investment. >> I don't have that time for it now.  
93:47
Can I map it out. >> We have to think about  
93:56
what the risk S by not having a system. To reflect, what this work actually is.  
94:02
And one of the things that Shaun -- Sean  just show side Excel files for budgets.  
94:07
That's why 2013 was challenging for us want  it was developed before pane of us were here.  
94:14
It's how it is and we're trying to go through  it and close at this time O. we look at 2017,  
94:19
it doesn't patch what we're carrying so we have to  carry different systems just to check ourselves,  
94:24
which is so infortunate. >> I appreciate the concern.  
94:30
My only notion is hoot of people add,  I don't want to use the word "Myopic"  
94:37
they may say, if we save 5 bucks. $5 cost you a couple extra hours.  
94:43
Okay. Woo!  
94:44
Spent a couple hours. But if we show overall savings,  
94:50
over time, I think because I think some people,  they even look at this 2.5 and they are going  
94:56
to get hung up on T. but if you show them how  much you're saving, and take on the HR side.  
95:03
You require three Les staffers  or four less staffers.  
95:07
That's money, also coming out on the backside. >> Leslie: I'm Leslie Stevens from the HR side.  
95:19
This would be anywhere from five to 10 people  because just hiring a single individual right now,  
95:27
to go through our HR side we re-enter  all the information five times.  
95:34
And then we have somebody at then of the  process, that goes through and checks it,  
95:38
to make sure we don't have errors. >> This is great, Leslie.  
95:42
All I'm advocating is in a form  factor, book a number and time line,  
95:53
we can recover the 3.5 a year from now, two  years from now, what is the overall savings?  
95:58
I think that would be very helpful. Especially when you present it to  
96:02
the Board. >> Sean.  
96:09
For those of you who are new to working  with the CBOC, you will find that  
96:15
we often try to give you guys some helpful hints  on ways to communicate positively with the Board  
96:26
Members to make the biggest impact. You'll hear things regularly.  
96:34
Some of us of course on this  committee for a long time.  
96:37
Two of us are former Board Members so  you're going to hear things like that.  
96:43
So don't be surprised. >> All input is good input.  
96:49
So thank you for that. >> Lori Moya: You're welcome.  
96:53
Mark and Peck. We have on a  new person to ask a question.  
96:58
We are out of time on this item, but we think we  can catch up, make up for the time we're going  
97:07
over in some of our upcoming items just so you  know, we are out of time on this particular item.  
97:16
>> Andrei: I'm really excited  about electric buses.  
97:25
I might have to figure out a way to  become young again so can I ride them.  
97:33
Sean, I'm excited to see this proposal, having  spent a lot of time working for governments with  
97:43
very out dated technological information  systems it's great to see this centralizing  
97:49
data and elevating data to the cloud. >> So we will be putting this in AWS.  
98:07
It's going to be stocked to compliant. You know, we have a data sharing agreement  
98:11
with front line, that ensure that they agree  to our protocols and so we kind of go over,  
98:22
make sure the data is secure  at rest and in transition, and  
98:27
as well as or do we have monitoring system  fist place to just monitor activity.  
98:33
And one thing I've done since we have gotten  here, we were staning up an information security  
98:39
office and their primary responsibility  is to look at open or all our systems,  
98:44
look at our identity management, any kind of  threats that are out there and it's a real thing.  
98:51
I mean, you've seen it in the newspaper. Look at pipeline that just got shut down.  
99:06
They're compliant with the  latest security protocols.  
99:11
They need our controls and yeah. I'm also speaking to what  
99:29
Larry said and what lore evidence. I bring this up, not that you answer here because  
99:34
we're in a hurry (Mark Grayson speaking) what you  are accounted for, and are ready to answer the  
99:40
Board about, is the ongoing cost as a service, and  making sure can you also show, it's anything to  
99:49
be less expensive than maintaining these systems  from the MNO side, not just from the bond side.  
99:55
It's great we can use bond dollars to get this  thing, but then, every year, we pay again and  
100:00
again and again, and it probably works out to  be better but it's important that you do that  
100:05
homework and make sure that's available. To the Board Members.  
100:09
And with that, I year the remainder of my time. >> I double these are excellent suggestions how to  
100:22
spend our money, both innovative and a canned idea  and I repeat, my only concern is that I believe  
100:31
it would be appropriate for me to make a  motion that we recommend to the Board that  
100:35
they implement both of these recommendations from  staff for spending this 2013 contingency money.  
100:42
>> Park: And I would like to second the motion. >> Lori Moya: First I need to call for  
100:46
the motion. >> Mark: Oh.  
100:47
Rats. >> Lori Moya: Rats.  
100:50
So with all that said, if there aren't anymore  questions, the me back up for a moment.  
100:58
Just so that those of you who are not been around  our committee for a Kyle, those new members of our  
101:05
committee, the contingency fund and use of the  contingency funds is apartment of our charge.  
101:14
It's in section 2, responsibilities and  so while we cannot vote to make a spend,  
101:23
our recommendation to the Board is something  that they require before they vote on an  
101:32
expen tour of a contingency fund because the  Board Members will ask, has the CBOC seen this?  
101:39
Are they aware? What did they say?  
101:42
So while we're not actually voting on a spend, we  are giving our support in voice vote, as it were,  
101:53
to support the recommendation to the Board  to make us spend out of contingency.  
102:01
Does that help clear up any confusion, they  have been, follows I'm making it up myself?  
102:08
So about that, do we have a motion to  support the staff recommendation on  
102:15
the expenditures, out of the technology  and transportation contingency fund.  
102:20
>> I so move. >> I so second.  
102:25
>> Awesome. >> Are there questions or comments?  
102:31
Hear being none, all in favor say "Aye." "Ayes."  
102:34
>> All opposed. Okay.  
102:39
Also O. thank you all for taking the time  to do this and just know that -- well,  
102:45
the other question I have is are there any  other funds, contingency funds remaining from  
102:51
the 2013 bond after this? >> This is just what was  
102:59
remaining in the line item for technology. I think there's still additional construction  
103:05
and many a few other line items there but after  this, we will be almost and completely done  
103:13
with the 2013 bond so this is great progress. But this was just regarding the 2013 technology  
103:20
line item. >> Okay.  
103:21
Great. Thank you much.  
103:23
So moving on to item number 10. Drew.  
103:28
Committee, sending an annual report to the Board. >>  
103:32
>> DREW JOHNSON: So we had some time over the last  month, to talk with leadership and look at staff.  
103:39
We are going to be closing out the Fiscal Year  over the summer and so in recognition that we had  
103:45
gotten a few things kind of off of our typical  schedule over the last year with the Pandemic,  
103:49
and shifting some of the committee's  normal work, what we're recommending is  
103:54
to go ahead and after the close of  the year, produce a September report.  
103:57
It'll take some time between the Fiscal Year and  producing that report, that will be the first  
104:05
formal report started this year. If you remember correctly,  
104:08
the last report of the previous California  year didn't go until early 2021.  
104:12
So what they would do is put us back on a  rhythm of having two for the school year.  
104:16
September early March. That will be two going this California year  
104:21
and so we're category to be working  on that with your direction.  
104:24
I know we heard some comments on the previous  report about trying to streamline, reporting from  
104:28
the meetings, onto these annual reports and we're  going to be working with finance to do that.  
104:33
We may want to gather that ad hoc  committee to look at any reporting changes  
104:39
but we department to see if you had any  comments or thoughts on that before we  
104:42
start that work. >> Lori Moya:  
104:45
Anybody have any questions or comments or  shall we just wait and see where we end up?  
104:56
Well, I guess you just get started bring in the  reports committee, maybe to bounce ideas off.  
105:10
I'm not sure exactly. But something.  
105:11
>> We're going to plan accordingly and I  need to make sure we're on the same page  
105:35
item number 11. Modernized school tours.  
105:43
Drew. >> From this meeting,  
105:49
a couple things I heard, sounds  like we're going to work with an Dre  
105:52
to convene an ad hoc meeting for the targeted  HVAC projects, also sounds like there was  
106:00
a request from layer to start showing  the contingency balance from slide 28.  
106:05
I want to pause and see if I missed any other  specific request from members for this meeting.  
106:15
(Pause) so hearing none. These are things we discussed in the past.  
106:19
But we have got the June meeting coming,  and as typical, we won't meet in July.  
106:25
We want to go ahead and take that window to  schedule those tours and so I know there's  
106:29
been some time coming with the Pandemic. What I'm hope suggest for a blend of  
106:33
modernized tours, both those that are opening,  and we're going to look at across the district  
106:44
to arrange weekdays, weekends, some  even times South Americas day x.  
106:49
That will be coming for you all if July. >> How much advance notice will you all give  
106:55
so we can work on our schedules. >> Tentative kind of scheduled  
107:05
for June and if there are not date that is won't  work, we can kind of move them, but we hope to  
107:06
have those all for you by June. >> Lori Moya: Okay.  
107:10
Does anyone have questions? no? Wow.  
107:17
We're doing good. Item 12.  
107:24
Future items for discussion. Review of annual California.  
107:29
>> So just a couple of reminders. The final 2020, 2021 meeting will be if June.  
107:38
No meeting in July. We'll be doing those tours  
107:40
and working with the tri chairs to look at  any changes to next year's annual calendar.  
107:45
>> I'm just wondering, for future meetings as we  all get inoculate with the COVID shots and as the  
108:02
CDC start resequencing things and so forth. Will we ever get back together in person?  
108:07
The only reason I mention, while I  really lost convenience of these calls,  
108:14
mainly after the meetings, where people  linger around and we talk about things that  
108:20
meant subject of future meetings and so. >> We do hope to get back to  
108:36
meeting in person want hopefully,  we move our meetings around but yes,  
108:49
we do intend to start Peteing in person again. We should probably drew, perhaps we could take a  
108:57
poll of the members to find out on you comfortable  folks are in is getting together in person.  
109:06
And how we can facilitate social distancing and  all that and still be able to meet together.  
109:13
>> It's been a while since I've  seen long-term calendar in terms of  
109:28
who our special guest stars are. I know this has been an out time of  
109:33
courser so that is fine and understandable. But ill love to get back to that eventually  
109:39
even if we cannot get to that in the June  meeting, it'll be nice to sort of start when we  
109:44
come bang in August. >> Lori Moya: Okay.  
109:56
Completes our agenda for today.  
109:59
Does anybody have any final  questions or comments?  
110:04
Raise your hands quick. >> Because Mark's about  
110:07
to make a motion to adjourn. >> Lori Moya: Mark's about to make  
110:10
a motion to adjourn. >>  
110:11
>> Mark Grayson: Madam Chair, I move that  we adjourn this meeting. One second.  
110:14
>> Second. >> Lori Moya: Everybody seconds.  
110:15
Okay. All those in favor, say "aye."  
110:16
[Ayes] >> Lori Moya: Also O. thank you guys  
110:17
for spending the last couple of hours with us,  and we will see you soon on Zoom or in person.  
110:20
Thanks a lot. >> Bye, everybody.  
110:20
Have a great even. >> ya'll stay dry.  
110:21
>> Lori Moya: Yeah. Really.  
110:22
Bye. (Adjournment 7:53 p.m. CST).