A qualifying life event is an increase or decrease in dependents or a change in immediate family’s insurance eligibility status. QLEs must be submitted within 31 calendar days of the qualifying event date.

Qualifying Event

Supporting Documentation

Dependent Documentation

Marriage

Marriage license

Birth certificates are required if adding spouse’s children as dependents.

Death

Death certificate

No additional documentation required.

Divorce

Certified copy of divorce decree

Birth certificates are required if adding children not currently enrolled in benefits.

Adoption

  • Placement for adoption paperwork or

  • Legal documentation of the adoption

  • No additional documentation required.

Birth

  • Birth certificate or

  • Verification of birth facts issued by hospital

  • No additional documentation required.

Change of spouse employment

  • Proof of enrollment or termination of benefit coverage from spouse’s employer. Proof must contain effective or termination dates of coverage, type of coverage (medical, dental, vision), and the names of the dependents affected.

  • Adding spouse – Marriage license and a bill under spouse’s name or first page of current year’s tax return

  • Adding children – Birth certificate or first page of current year’s tax return

Loss or gain of coverage

Other than employment change

Voluntary cancellation of COBRA is not an event.

Proof of enrollment or termination of bene t coverage, e.g., Medicare or Medicaid. Proof must contain e ective or termination dates of coverage, type of coverage (medical, dental, vision), and the names of the dependents affected.

  • Adding spouse – Marriage
    license and a bill under spouse’s name or first page of current year’s tax return

  • Adding children – Birth certificate or first page of current year’s tax return

Leave of absence or return from inactive status

  • HR status updates – internal documentation