The Purchasing Office is responsible for soliciting formal bids of $10,000 or greater for the District, with the exception of certain goods and services needed by the Department of Construction Management and Department of Food Services. Formal bids are solicited through newspaper advertisement and bids are publicly opened and read aloud at a pre announced time.

Individual schools and departments are authorized to solicit written quotations for purchases of less than $10,000. Purchases of less than $1,000 may be solicited by telephone. Purchases of $1,000 or greater must be in writing. A PURCHASE ORDER MUST BE ISSUED BY THE PURCHASING OFFICE AUTHORIZING THE PURCHASE OF GOODS OR SERVICES BASED ON QUOTATIONS OBTAINED BY SCHOOLS OR DEPARTMENTS unless a school is making small purchases using the individual school's activity funds. Purchases made with activity funds are not processed through the Purchasing Office.

Vendors wishing to make direct contact with schools for the purchases of selling products or services for the school's use or as a fund-raiser, must obtain a separate application for a Sales Representative Permit, from the Materials Management Office (at the address below). This permit must be presented to the school secretary when entering campus.

The Austin Independent School District looks forward to working with your company. Please do not hesitate to call us at (512) 414-1723, fax us at (512) 480-0924, or stop by our office if you have any questions.

Sincerely,

Terry Priestap
Assistant Director, Purchasing

Current List of Bid Opportunities

VENDOR REGISTRATION PROCESS

Vendors interested in providing commodities or services to the Austin Independent School District (AISD or the "District") should complete a Vendor List Application and Commodities Listing to be placed on a bidder's list maintained by AISD. The application consists of general information and a listing of major commodity/service categories. Please review the commodity/service list carefully and indicate which supplies and/or services you would be interested in supplying. The complete form should be returned to the Purchasing Office at 1111 West 6th Street, Suite A330, Austin, Texas 78703-5399 (faxed applications are not accepted).

Upon receipt of your application, we will send you a detailed item list for each commodity/service category you checked. You will be asked to indicate the specific items you can supply and to return the list(s) to the Purchasing Office.

Once the application process is completed your will be added to the AISD vendor data base and will receive bid invitations and quotation requests for the items you indicate. Please respond with a price offer or a "no bid." This will ensure that you remain on our bidder's list. If a response is not received your company's name is subject to removal from the bidder's list.

BUSINESS OWNERSHIP IDENTIFICATION

You must also complete and have on file with AISD a Business Ownership Identification Form to supplement the information requested in the Vendor List Application. Please complete the enclosed form and return it with your Vendor List Application. If you have submitted an AISD Business ownership Identification Form previously, and the information is current, you may enclose a photocopy of your previously submitted form with your Vendor List Application.

Although AISD utilizes the Bidders List in preparing bid invitations and quotation requests, placement on the list is no guarantee of solicitation. AISD reserves the right to use only a portion of the applications on file, whenever the list is excessive, or the estimated dollar value of the contemplated purchase does not warrant solicitation of the full list.