Evaluation Committee


The following will establish the evaluation committee:

No.

Committee Member(s)

 

Co-Chairs: (Non-scoring members to guide   proceedings)

Chief Financial Officer

Director, Contract and Procurement Services

1

Representative from Education Austin

1

Representative from the Office of Schools

1

Representative from the Office of Academics

1

Parent representing the Eastside Memorial High School, Campus   Advisory Council

1

Parent representing the Eastside Memorial High School,   Parent-Teacher Association

4

Parents representing schools in the Eastside Memorial vertical   team

1

Educator representing a school in the Eastside Memorial vertical   team

1

Educator representing Eastside Memorial High School

1

Administrator representing a school in the Eastside Memorial   vertical team

1

Administrator representing Eastside Memorial High School

13

 Total Scoring Members

Proposal Evaluation Process


April 9, 2013

The Evaluation Committee will meet at 6:00 pm at the Carruth Administration Center (CAC) Room C-150.  The Committee may meet in closed session to deliberate about commercial or financial information that the Committee has received from a business prospect (partner entity).

Agenda:

  • Call to Order – 6:00 pm
  • Approval of Agenda – 6:02 pm
  • Welcome and Introductions – 6:05 pm
  • Proposal Evaluation Process Presentation, Co-Chairs – 6:15 pm
  • Nepotism Disclosure and Non-Disclosure Statement (action) – 6:45 pm
  • Code of Ethics and Conflict of Interest (action) – 7:00 pm
  • Method of Scoring (discussion) – 7:15 pm
  • Distribution of Proposals – 7:40 pm
  • Adjournment – 7:45 pm

April 9 – 15, 2013

Committee members will conduct individual review and scoring of proposals and turn in score sheets by 2:00 pm on April 15, 2013.  The Co-Chairs will tabulate the scores.

April 15, 2013

A short list of finalists will be named and each finalist will be contacted with instructions for making two (2) presentations. 

April 19, 2013

The first presentation on Friday, April 19th shall be to the Evaluation Committee and not open to the public.  The Committee may meet in closed session to deliberate about commercial or financial information that the Committee has received from a business prospect (partner entity).

The tentative schedule is to have the presentations beginning at 6:00 pm, at 7:30 pm, and at 9:00 pm (the final schedule will be determined once the number of finalists is known). Potential partner entities should be prepared to start their presentation at a late hour on a Friday night, make a brief presentation (approximately 20 – 30 minutes), and be prepared to answer questions directly from the Evaluation Committee.

April 20, 2013

The second presentation on Saturday, April 20th shall be an open public meeting with the Eastside Memorial High School community.  This presentation will be observed by the Evaluation Committee.  The tentative schedule is to have the presentations beginning at 10:00 am, at 11:30 am, and at 1:30 pm (the final schedule will be determined once the number of finalists is known). Potential partner entities should be prepared to make a brief presentation, approximately 20 – 30 minutes, and be prepared to answer questions submitted in writing by the community, asked by one of the Committee Co-Chairs (moderator). 

Committee members will remain after the presentations on Saturday, April 20th, only as long as necessary to complete individual scoring of the oral presentations. 

April 22 – 25, 2013

The Evaluation Committee will meet on Monday, April 22, 2013, at 6:00 pm at the Carruth Administration Center (CAC) in Room C-150 and will continue to meet on following dates as necessary to form consensus on a recommendation to the Administration.  The Committee may meet in closed session to deliberate about commercial or financial information that the Committee has received from a business prospect (partner entity).  At any of these meetings, the following will be the agenda:

  • Call to Order – 6:00 pm
  • Approval of Agenda – 6:02 pm
  • Presentation of Scoring and Ranking, Co-Chairs – 6:05 pm
  • Discussion and possible action – 6:15 pm
  • Adjournment – 9:00 pm